IBM Notes Mail Rules – Working With Limits

A Help Desk case comes into the queue. A user, when attempting to create a new mail rule, is receiving an error. IBM Notes cannot create a new rule because it exceeds the 32K limit. This user isn’t dumb, he knows that there is no way a simple mail rule will exceed a 32K limit. And he’s right.

What he doesn’t know is that the Mail Rules view, however, can exceed that limit.

Especially if that view has over 100 mail rules. Yes, this particular person had more than 100 rules.

This was an easy fix, one that is told to “Mail Rules Power Users” time and time again – combine your rules. For example, if you have several rules that move mail into a particular folder, combine them into one rule using the “OR” statement. Or the “AND” statement. Like this:


Instead of having three separate Rules, I’ve combined three Rules into one. Best of all, I’ve reduced the size of the Mail Rules view accordingly. The unspoken, added benefit is that I can now have more than 100 Rules, as I have Rules that perform several functions at once.

TechNote: Is there a limit to the number of mail rules each user can create?